Paralegal / Legal &Amp; Administrative Assistant

About us

Description

Responsibilities

• Manage inbound requests and communications, issue intake and work distribution.

• Schedule and arrange appointments, maintain the lawyer's calendar and schedule, bookings meetings, travel, managing incoming and outgoing e-mail

• Manage, coordinate, and ensure the smooth flow of administrative work

• Manage external accounts and pay invoices in a timely manner

• General administrative duties including incorporation and corporate records management, maintain and organize files to ensure they are easily retrievable by principals

• Monitor principles licensing requirements and ensure ongoing compliance

• Acts as a point of contact to ensure clients have the appropriate feedback and information including file updates, process or procedural changes

• Query and retrieve legal case law, precedent materials/documents, or other relevant information as identified by a lawyer

• Assign lawyers to review non-disclosure agreements, contracts, and other inbound documents

• Create various legal and other documents/agreements through copy typing, transcription, scanning or other methods. Document work includes converting styles, performing mail merges, inserting media into presentations, cross-referencing, indexing, creating tables, working with graphs, charts and objects, using graphics applications, etc.

• Managing know-your-client issues and conflict checks

• Proofread and quality-check documents for appropriate formatting, spelling, grammar, and clarity

Qualifications & Experience

• Associate or Bachelor's degree in Paralegal Studies, or a related field

• A minimum of three years of experience as a paralegal or legal assistant, preferably in a corporate or law firm setting

• Familiarity with corporate secretarial tasks, including the preparation and maintenance of Board of Director and committee materials

• Knowledge of legal research techniques, and proficiency in using legal research platforms and tools

• Experience with document management systems and Microsoft Office Suite / Google Suite, particularly Word / Google Docs

Skills & Competencies

• Ability to work with clients who have complex needs, to execute independently in a fast-paced environment and as part of a team, demonstrating professionalism and a positive attitude

• Excellent time management, ability to prioritize effectively and deal with conflicting priorities & deadlines

• Ability to take initiative, and to use judgment in matters of extreme confidentiality and sensitivity

• Demonstrated analytical and problem-solving skills, with the ability to think critically and efficiently

• Ability to manage files in electronic shared directory and in the file/document management databases, and that files/filing is up to date and brought forward for review by lawyers and principals as required

• Ability to work within European time zones

• Native/Proficient English language skills

• A developing passion for crypto and decentralization is a plus! 🙂